Mailing lists

Mailing lists allow HRZ to offer members of TU Darmstadt an exchange of information via e-mail among targeted groups of recipients. HRZ administers these public and central mailing lists of TU Darmstadt, while they are maintained independently by the respective list managers.

Service characteristics

  • List administrators maintain their distribution and mailing lists independently.
  • List administrators have individual settings available for their mailing lists. FAQs describe various options.
  • Mailing lists are operated within the Mailman software.

Framework conditions

The address of a desired mailing list is: If possible, the desired name should include the abbreviation or name of the corresponding institution, to avoid conflicts with general lists.

No other mail domains are currently offered.

Double opt-in procedure for subscriptions to mailing lists

The law stipulates that a subscription to a mailing list (or newsletter) may only take place with the help of a double opt-in procedure. In concrete terms, this means that after a person has requested an entry, he or she must confirm the request again. An e-mail with a confirmation link will be sent to the specified e-mail address. Only when this has been confirmed does the person become a member of a mailing list.

The Douple-Opt-In procedure is set as standard for new lists and should not be changed!

E-mail addresses are personal data!

Since (almost all) e-mail addresses are basically personal data, it must be prevented that other persons in a mailing list may access this data. For this reason, the option of viewing a member list of new mailing lists is restricted to list administration by default. This should not be changed!

Who can request a mailing list? And how?

Mailing lists can be requested by all institutions (departments, central institutions), central administration, university groups and student committees of TU Darmstadt.

To order this service, please use the request sheet for mailing lists.

Send the completed application form, signed by the person responsible for the cost centre:
University Computer Centre
c/o Dirk Weikard
Karolinenplatz 5
64289 Darmstadt


  • unique charge for the installation of the distributor: 25.00 Euros
  • current monthly operating costs:
    • basic costs: 1.00 Euros
    • costs for each group of 100 additional list members (rounded up): 0.50 Euros

Further costs:
Each mailing list can receive up to 2,000 free e-mails per year. Every time a number of 1,000 additional e-mails received per list is reached, a fee of 5.00 Euros per year is charged for this amount.