These instructions explain how you can migrate your data with server-side support.
The available storage capacity in next.Hessenbox is 100 GB for TU Darmstadt employees and 30 GB for TU Darmstadt students. We recommend reviewing in advance which data should be migrated and archiving any data that is no longer needed elsewhere.
Important note
- Only Your Own Files: Only folders that you own will be migrated. Folders shared with you by others must be migrated by their respective owners.
- Access Lock: During the migration process, you will not be able to access your data in the old Hessenbox.
- No Overwriting: Existing files in next.Hessenbox will remain unchanged and will not be overwritten.
- Permissions: After the migration, you will need to manually adjust the permissions for your files and folders in next.Hessenbox, as they are not transferred automatically.
- Recommendation: Before starting the migration, remove all shared access to prevent any further changes in the old Hessenbox.
To transfer your data to the new system, follow these steps:
Step 1: Prepare data migration
Clean up the data in your previous Hessenbox (https://hessenbox.tu-darmstadt.de). Delete all folders that you own and that you no longer need. This will reduce the amount of data to be migrated to the files that you will need in the future. You can display your own folders by clicking on 'My' in the sidebar.
You can recognize folders shared by other people by the name of the person sharing the folder in brackets next to the folder name. Alternatively, you can click on 'To me' in the sidebar.
You can archive files that you no longer need by downloading them and storing them on a separate storage medium.
Step 2: Start migration
Login to the next.Hessenbox at the following address:
Select the Technical University of Darmstadt at the bottom of the homepage and log in with your TU-ID and your personal password.
Switch to the 'All files' folder in the left-hand menu.
Create a new, empty text file in the main folder (under 'All files') by clicking on '+New' and then on 'New text file'.
Name the file MIGRATION_REQUESTED.md (file name in capital letters).
You can then close the following window (top right).
The file is now in the root directory of your next.Hessenbox.
Step 3: Data migration
The data transfer starts automatically. It may take a few minutes for the process to start. The whole data transfer process can take up to a few days depending on the amount of data and workload.
While the data transfer is running, the folders in the old Hessenbox are completely locked and will be unlocked again once it is complete.
You will receive an e-mail when the process starts.
You can also recognize the start of the migration process in the next.Hessenbox by the fact that the file name has been changed to MIGRATION_STARTED.
When the migration process is finished, the file name automatically changes to MIGRATION_COMPLETED.
You will also be informed by e-mail when the data migration is complete.
The migration can be restarted by renaming the file MIGRATION_COMPLETED to MIGRATION_REQUESTED. If the file has already been deleted, a new text file with this name can be created.
Step 4: Check uploaded data
Check whether the folders/files have been successfully uploaded.
In the next step, you must define the access rights. Separate instructions are available for this purpose in the next.Hessenbox authorisations instructions .
Note: To ensure that the data on the old Hessenbox DA is no longer edited, we recommend removing the existing authorisations for the invited persons there.
