Instructions for Linux Mailbox

Setting up your e-mail program

Setting up e-mail in Outlook 2016

The step-by-step instructions for configuring the Outlook E-mail program were created and tested with version 16.0.4738.1000.

Step 1

  • Open Outlook.
  • Go to the File menu tab and click Add Account.

Step 2

  • Select the Manual Configuration or Additional Server Types button.
  • Click Next.

Step 3

Select the POP or IMAP radio button.

Click on Next.

Step 4

  • Enter your full name in the field Your name.
  • Now enter your e-mail address under E-mail address.
  • Select IMAP as account type.
  • Enter the following for incoming mail server:
    • For students: imap.stud.tu-darmstadt.de
    • For employees using Linux: letterbox.tu-darmstadt.de
  • For outgoing mail server, enter the address smtp.tu-darmstadt.de
  • Enter the following for the user name:
    • For students: <TU-ID>
    • For employees using Linux: <TU-ID>@<mail domain> – e.g.: ab12cdef@hrz.tu-darmstadt.de
  • Enter your password under Password.
  • With the checkbox Save password, your password is permanently saved by Outlook in plain text. This option is not recommended for security reasons.
  • Select the Require login using the Secure Password Authentication (SPA) check box.
  • Click More Settings.

Step 5

  • Select the extended tab.
  • Set the following encrypted connection type at Use:
    • Incoming mail server Port 993, SSL
    • Outgoing mail server Port 465, SSL

Step 6

  • Go to the Outgoing Mail Server tab.
  • Select the The outgoing mail server (SMTP) requires authentication check box.
  • Now select Login using the button.
  • Enter your TU-ID for the user name.
  • For Password enter your password and optionally select the checkboxes Save password (not recommended!) and Secure password authentication (SPA) required.
  • Confirm with OK.
  • Now you can check your details for Test account settings.
  • If everything is correct and the settings are marked as valid with a green tick, click on Next.

Step 7

  • You have finished setting up your email account and can click Finish.